Gmail tricks to save hours

Uncover the hidden tricks in Gmail that you'll use everyday and that will save you a ton of time each day.

Gmail Treasure hunt for hidden time-saving tricks

Welcome to the Gmail treasure hunt, where we dive into the vast ocean of hidden gems that can make your emailing experience a breeze! Are you ready to embark on this adventure and uncover the lesser-known features that can save you oodles of time and make you a Gmail ninja?

In this article, we'll explore the secret corners of Gmail, revealing tips and tricks to help you tame your wild inbox, unleash your email superpowers, and transform your daily communication into a delightful dance. Whether you're a seasoned Gmail aficionado or a fresh-faced newcomer, our playful guide to Gmail's hidden features will have you tapping into uncharted territories and conquering your inbox like never before. So, buckle up, dear explorer, as we set sail on this exhilarating Gmail escapade!

Undo Send

Ever sent an email and wished you could turn back time? Say hello to Gmail's magical "Undo Send" feature - your email guardian angel! This marvelous little trick lets you yank that hasty or oops-I-made-a-typo email back from the digital abyss, giving you those crucial extra seconds to patch up any blunders, slip in that elusive attachment, or have a last-minute change of heart. Out of the box, Gmail grants you a 5-second lifeline, but for the extra-cautious among us, you can stretch that safety net to a luxurious 30 seconds!

With "Undo Send" in your arsenal, you can bid adieu to red-faced moments and muddled messages. Embrace this delightful feature for a smoother, stress-free, and oh-so-satisfying email experience that ensures your words land with grace and precision in your recipients' inboxes.

Reply all

Fancy a digital tea party with all your mates? Gmail's "Reply All" feature is the nifty communication gadget that lets you chat with multiple pals at once! Perfect for lively group banter or teamwork triumphs, this cheeky little button keeps everyone in the loop and feeling part of the action. Just give "Reply All" in generic settings a go and the default setting is to add all the friends in the email thread.

But remember, with great power comes great responsibility! Be mindful of your "Reply All" usage, as overindulging could lead to an inbox avalanche or accidentally spilling the beans on some top-secret intel. So, pop on your thinking cap, choose wisely between "Reply All" and a cosy one-to-one, and you'll be well on your way to fostering fantastic communication, collaboration, and camaraderie in both your personal and professional worlds.

Use CC and BCC fields

Ready for a peek behind the curtain of Gmail's secret communication superpowers? Meet "CC" (Carbon Copy) and "BCC" (Blind Carbon Copy), the dynamic duo that can turbocharge your emailing prowess and keep everyone in the know!

With a sprinkling of email addresses in the "CC" field, you can treat multiple recipients to a front-row seat in the conversation. People that don't have an action in an email should be added in CC, so the email is only 'For Your Information' for them.

But wait, there's more! Behold the mystical powers of "BCC," your trusty companion for all things confidential. Pop your email addresses in the "BCC" field, and voilà - each recipient remains blissfully unaware of their fellow BCC-ers, preserving their privacy and avoiding any unintentional gossip leaks. By wielding the mighty "CC" and "BCC" features with wisdom and care, you'll master the art of email communication, zip through your correspondence, and achieve inbox excellence in both your personal and professional realms.

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Schedule to send later

Introducing Gmail's fabulous "Schedule to Send Later" feature - your trusty sidekick in the quest for ultimate email mastery! Wave goodbye to missed deadlines and awkward midnight messages, because with this enchanting tool, you can pen your emails ahead of time and schedule them to dazzle recipients at just the right moment. Whether you're juggling different time zones, prepping for big events, or simply craving an uninterrupted weekend, "Schedule to Send Later" has got your back.

Be polite to colleagues and don't send late-night or weekend emails. Schedule to the next morning (or work day). It's off your chest and not yet on theirs. Happy campers!

Remove formatting

Behold Gmail's "Remove Formatting" feature, the ultimate email fairy godmother that transforms your messy, mismatched messages into a pristine palace of text! We've all been there - copying and pasting snippets from hither and yon, only to be left with a chaotic jumble of fonts, sizes, and colors. Fret not, dear user, for "Remove Formatting" is here to save the day!

With just a flick of this magical wand, you can banish those pesky formatting gremlins like bold, italics, and underlining, leaving you with a sparkling, easy-to-read email fit for a king (or queen)! No more laboring over manual tweaks - this delightful tool streamlines your message creation, so you can dazzle your recipients with polished, professional, and oh-so-appealing emails. So, why not give "Remove Formatting" a whirl and add a touch of enchantment to your Gmail experience?

Use templates for paragraphs you use more often

Welcome to the wonderful world of Gmail templates, or as we like to call them, "canned responses" - your trusty email sidekicks for zipping through those repetitive tasks or oh-so-familiar inquiries! With these nifty little time-savers, you can create, save, and reuse your very own collection of pre-written masterpieces, giving you more freedom to focus on the exciting stuff or add that personal touch when needed.

Templates are the bees' knees for busy bees who are always buzzing about with standardised messages, be it appointment confirmations, order updates, or customer support replies. So, why not let Gmail templates sprinkle a little magic on your daily email grind and transform those mundane tasks into a delightful breeze?

Create email groups in Gmail

If you send emails to the same group of people, like a work team or a sports team, it's useful to create a group of these people. This way, easily send an email to all group members by simply searching for the name in Gmail in the 'to'-field. Watch this video with a step-by-step guide how to create an email group in Gmail.

Snooze emails

Introducing Gmail's "Snooze Email" feature, the magical inbox fairy that helps you keep pesky non-urgent messages at bay while you conquer your day! With a gentle tap of the snooze button, those not-so-pressing emails vanish like a puff of smoke, only to reappear at the top of your message list right when you need them - like a friendly nudge from your very own email assistant.

And there you have it, fellow Gmail adventurers - a treasure trove of time-saving tips, tantalising tools, and enchanting email elixirs to elevate your inbox escapades to dazzling new heights! With these magnificent Gmail marvels at your fingertips, you're now primed to streamline your communication, swoop through your messages with grace, and charm your recipients with your oh-so-polished emails.

So, don your email hero cape, embrace these bewitching features, and embark on a thrilling Gmail journey where productivity and playfulness dance hand-in-hand. It's time to transform your inbox into a delightful wonderland of efficiency and joy, showing the world that taming the email beast can be a magical and enchanting affair! Happy emailing, dear explorers, and may your inbox adventures be filled with excitement and inbox-zero bliss!

''Gmail tricks to save hours'' is just the second chapter of our Master your Inbox guide. Want to learn more tips and tricks? Check out our entire Master your Inbox Guide!

If you want to master your workweek to get more done and be less stressed, consider our productivity training.

About Ewoud

Ewoud Uphof

Ewoud Uphof is an experienced Growth Hacker, certified funnel optimiser and investor.

In the past decade he has co-founded multiple companies. As Head of Growth he has helped grow 50+ companies ranging from start-ups to multinationals. He has worked for Camptoo,, Sophia Mae, Koffievoordeel and many more.

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