Configure Google Calendar

Get the most out of Google Calendar by configuring it correctly and by using the tool to make the most out of the time you have every week.

Set your working hours in Google Calendar

Set up working hours in Google Calendar.

Pro tip: Add focus time to Google Calendar

Add focus time in your Google Calendar and share the calendar with colleagues. This way, they can see if you’re available or offline. They can also see when you will probably come back online.

Schedule recurring tasks in Calendar

  • It’s possible to schedule recurring tasks at different frequencies (daily, weekly, monthly or custom). You can have a meeting recur every 2 weeks
  • Recurring meetings should always have an end date. This prevents meetings from cluttering up the calendar while they should’ve been cancelled weeks ago. When the meeting range ends, you can always create a new meeting, but you have to add everyone again. This is a great way to verify if all attendees are necessary in the meeting.

Add multiple calendars so you have one overview of your own calendars and others

It's possible to get access to other people's calendars. Go to  Add to Calendar in Calendar Settings. Search based on the email address to request access to a calendar.

There are 2 ways to share your calendar: full details or just free/busy only.

Share it with your organisation (everyone in Google Workspace) or with specific people. I wouldn't recommend sharing it publicly, because anyone can see your calendar that way.

Use colour coding for different companies or projects

Consider speedy meetings

Advanced Google Calendar Tips

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Ewoud Uphof

Ewoud Uphof is an experienced Growth Hacker, certified funnel optimiser and investor.

In the past decade he has co-founded multiple companies. As Head of Growth he has helped grow 50+ companies ranging from start-ups to multinationals. He has worked for Camptoo, NU.nl, Sophia Mae, Koffievoordeel and many more.

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